Project Evaluation

keogh river steelhead 1-319Keogh River Fisheries Project site inspection

Project evaluation is a fundamental part of HCTF’s granting process. We use a variety of methods to assess projects at all stages of the proposal intake/review/decision/reporting process to ensure that Foundation grants are providing the greatest conservation return on investment. Our open, solutions-based approach communicates review findings with projects leaders to help inform future decision-making relating to the project.

HCTF evaluation methods include:

1. 3-Step Technical Review of Applications:

Grant application are subject to this 3-step process before approval for funding. First, the applications are sent to a Primary Reviewer, who scores the project on areas such as its proposed objectives, methodology and cost/benefits (view a sample primary review form). Second, applications are evaluated on their technical merits by a committee of experts in their field. The technical committees assign a score to each project, and records comments.These comments are taken into account during the third stage of the review, when the HCTF Board of Directors examines each application, and decides which will receive funding. Projects which do not receive approval are provided reasons for that decision which can often be used to improve the proposal for potential re-submission in future years.

2. Report review:

Grant reports are evaluated for consistency with the approved proposal for the grant year; Multi-Year reports are reviewed and provide the background for more detailed evaluations on-site or in workshops.

3. Project evaluation workshops:

At these annual workshops, project leaders present their results to HCTF staff, board members and other grant recipients for peer review. The workshops provide participants with a venue to share knowledge, ideas, and experiences about their specific projects and the HCTF granting process. Specific workshop objectives are to:
i) Review and evaluate the results of HCTF investments in projects, and
ii) Provide a forum for project leaders, organizations, and scientists to share information and ideas on how to further fish, wildlife and habitat management and activities.Overall, participants have rated the workshops positively and affirm they are a valuable part of the evaluation process. Full reports on HCTF’s evaluation workshops, including methodology and participant feedback, are available here>>

4. Project Site Evaluations: HCTF staff and/or Board of Directors meet with project leaders to discuss project (including financial) performance, and look at on-the-ground accomplishments.

5. Detailed project evaluations: These are in-depth reviews of selected projects, performed by HCTF staff, external contractors, or a combination of the two. Three detailed project evaluation reports are available: