What are the general guidelines for project application proposal submissions?

  • Project proposals must be relevant to one or more of the Trust Foundation strategic objectives and consistent with any applicable provincial legislation, program policies, and the laws of Canada.
  • Proponents must obtain statutory and regulatory approvals when required.
  • Proposals for work on private lands will require the appropriate approvals, covenants, or agreements finalized prior to approval for funding.
  • HCTF uses standard technical methodologies, classification and rating systems developed or recognized by the Resource Inventory Standards Committee and by the Ministry of Environment. Pertinent scientific literature, and, for continuing projects, all project reports should be cited.
  • There is no funding limit per project; however, projects requesting funds in excess of $150,000 per annum are viewed as special circumstances. As a guideline, the cost of project planning and monitoring for enhancement projects should not exceed 10% of the total cost of the project. Once approved, requests for changes in project budgets and/or activities will be considered only with full justification.
  • Trust Foundation expenditures may be allocated to applied research and development proposals (proposals should help design or test a technique or application of technique); continuing costs of operation and maintenance of habitats, works or facilities; and planning for habitat protection.
  • Proponents seeking funding for new or continuing projects are advised that regardless of the amount of funding requested, the amount of funding provided will depend on the total amount of funding available for projects, the ability of the project proposal to meet the Trust Foundation objectives, and past performance, including completion of required reports (for continuing programs).

Are some types of projects ineligible for funding?

Given the finite resources that the Foundation has to make available to applicants, HCTF does not accept proposals for the following types of projects:

  • Non-applied research (research not directly related to a management purpose)
  • Training costs for contractors
  • Enforcement activities
  • Fish rearing, farming, stocking or hatcheries projects
  • Rehabilitation, captive breeding, feeding or control of wildlife species*
  • Salaries for regular provincial and federal government employees
  • Salmon only or marine projects that do not benefit freshwater species or habitats
  • Mapping only projects*
  • Inventory only projects*
  • Fishing and hunting, tour, or curriculum guides
  • Information projects on regulations or stocking
  • Conferences
  • Production or sponsorship of commercial programs
  • Interpretive services*
  • Individual plant species projects
  • Creation or management of electronic databases, websites or file systems*

*these activities will be considered if they are part of an eligible project or in the development of a larger HCTF project and deemed a provincial priority.

Are multi-year projects eligible?

Yes. Multi-year projects may be applied for using the appropriate HCTF On-Line application form. Once approved, funding is granted for the current year of work only; you must reapply each year for continued funding. Some projects may extend for more than 5 years. After year 5, it is required that you provide a detailed report on the activities and results of the project, and submit a detailed application using the "First year of a new 5 year cycle" HCTF On-Line form.

Do you only fund projects in BC?

Yes, HCTF only funds conservation work in the province of British Columbia.

How are projects selected for funding?

All submitted applications are reviewed by teams of technical experts, who consider the following criteria in their assessment of each project:

Project Effectiveness (Efficacy)

  • Is the project relevant to one or more of the Trust Foundation strategic objectives and is the project addressing an important conservation and/or enhancement/restoration issue?
  • Would the differences be just as great without project implementation?
  • Are the objectives/outcomes of the project (e.g., site changes, status reports, guidelines, species conservation, etc.) clearly defined?
  • Is there an evaluation of project benefit (e.g., pre-treatment assessment or post-treatment sampling) or other measurables or indicators?
  • Is there a clearly described extension component of the project (e.g., communicating results to resource managers, workshops presentations, etc.)?
  • Does the project have adequate plans to communicate information gained?
  • For public awareness, information, education projects, is the target audience identified? How will the information be distributed?


  • Is the management problem clearly described to indicate the proponent understands the problem?
  • Are the techniques/methods suggested the most appropriate.
  • Are the proposed timelines reasonable to obtain the objectives?
  • What are the credentials/expertise of the people who will be doing the project? Do the proponents have the capacity to deliver the project?
  • If applicable, are plans in place to get appropriate permits or other authorizations?
  • Are there any implications or effects on other associated species?
  • Are there any factors/risks that might reduce the project’s likelihood of success?
  • Is there public support for the project, e.g., local rod and gun clubs, local naturalists’ organizations?

Site Value (for Site-specific Projects)

  • For conservation projects, is the site distinctive and/or important, i.e., does the ecosystem sustain species endemic to the site; how much of the ecosystem remains and how much does the site contribute to the amount remaining?
  • For enhancement projects, is the site important for populations or, in the case of fish, does it have recreational value?
  • Is the treatment of the site extensive enough to make a difference?
  • What is the condition of the site, has it been extensively modified, thus reducing the ability to contribute to natural diversity, populations and/or recreational values?


  • Is there value for money of the project?
  • Are the benefits as described in the proposal in line with the cost of the project?
  • Are there enough deliverables for the cost of the project?
  • Are the project budget and/or in-kind rates realistic?

The technical review committees then make recommendations to the Board examines each application, and decides which will receive funding. Projects which do not receive approval are provided reasons for that decision which can often be used to improve the proposal for potential re-submission in future years.

When do I find out if my proposal was successful?

All proponents are notified in writing of the decision regarding their proposal in late March or early April. The notification includes written reasons supporting the decision of the Board.