Proposal Status Definitions

New Projects

A project is considered NEW if:

  • It has not been funded by HCTF before;
  • It is related to a previously funded HCTF project, but the objectives and/or activities have changed substantially from those originally approved;
  • It was not approved for funding in a previous year, but has been revised to address the Technical Review Committee’s and/or the Board’s concerns.

If you are beginning a new project and are unsure of  the number of years you will be requesting funding for, use the “New Project –  Year 1 of a Multi-Year Project” form and provide an estimate of future funding  requests. Do not submit a new, single-year proposal each year.

New Project – Single year

If you have a new project that has not been funded by  HCTF before and you are applying for only one year of funding, select this proposal type within HCTF OnLine.

New Project – Year 1 of a Multi-year project

If you have a  new project that has not been funded by HCTF before and you are applying for more than one year of funding, select this proposal type within HCTF OnLine.

HCTF funds multi-year projects one year at a time –  you must submit a continuing application each year of the project. If you are beginning a new project and are unsure of the number of years you will be requesting funding for, use this form and provide an estimate of future funding requests in the Multi-Year Budget table. Do not submit a new, single-year proposal each year.

New Project – Seed

If you have an idea for a new enhancement project but need to do some initial planning before submitting a full new Enhancement proposal, you may apply for seed funding of up to $5,000.

Seed funding grants:

  • Are limited to a maximum of $5,000;
  • Are not for small projects under $5,000 that are regular enhancement projects;
  • Activities must lead towards development of a full Enhancement proposal (submitted within two years) 

Continuing Projects

A project is considered to be Continuing if:

    • It is a multi-year project; and
    • It is in its second or subsequent year;
    • It develops or extends a previously funded project; the objectives are essentially the same as originally approved, though some aspect (e.g., location, site, species, timing) may be altered.

Continuing Multi-year  

Continuing projects need to provide information on progress-to-date for previous years’ work, as well as how the current year’s work will contribute to the overall project objectives.

Continuing – New 5 YR Cycle

The 5-year funding cycle for longer-term projects is intended for HCTF to periodically  re-evaluate the project’s goals and objectives in light of HCTF’s other funding priorities. This proposal should review what has been accomplished over the past 5 years, as well as look forward – what is the plan for the next 5-year cycle?

Please note that projects with a lifespan longer than 5 years must be  identified and approved by HCTF at the initiation of the new project.  HCTF requires that these  projects be sectioned into 5-year cycles.

    • The first 5-year cycle should be submitted using the “New Project – Multi-Year” form.
    • Subsequent 5-year cycles (i.e., when beginning a new 5-year cycle) use the “Multi-year-Year 1 of New 5-Year” form.
    • Year 2,3,4 and 5 use a Continuing Project form.