TRAVEL EXPENSES

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TRAVEL EXPENSE RATES - EFFECTIVE: APRIL 1, 2010
(Guidelines for Recipients of Approved Project Funding)

 
Travel Status: You MUST be 32 km outside of your geographical location, and confirm departure and arrival times. See reverse for additional information.

 

PARTIAL DAY TRAVEL STATUS:
On the day of departure, if travel status begins: On the day of return, if travel status terminates:
  • after 7:00 a.m., breakfast cannot be claimed
  • prior to 7:00 a.m., no meals can be claimed
  • after 12:00 noon, breakfast and lunch cannot be claimed
  • prior to 12:00 noon, breakfast can be claimed
  • after 6:00 p.m., no meals can be claimed
  • prior to 6:00 p.m., breakfast and lunch can be claimed and after 6:00 p.m. all meals can be claimed

 

MEAL ALLOWANCES:
Full Day
$47.00
Breakfast
$11.50
Lunch
$13.25
Dinner
$22.25
Breakfast & Lunch
$24.75
Lunch & Dinner
$35.50
Breakfast & Dinner
$33.75

 

TRANSPORTATION ALLOWANCES:
Private Vehicle (quote before and after odometer readings on invoices)
$0.50/km
Bus / Taxi / Ferry
Actual

 

ACCOMODATION

  • The Recipient should attempt to book the most economic accommodations available, within reason.
  • The Recipient should attempt to book accommodations that are reasonable and economic based on the location and date of travel.
  • At its sole discretion, HCTF may request that the Recipient provide a rationale to support their travel arrangements.

 

TRAVEL INSTRUCTIONS FOR RECIPIENTS OF HCTF PROJECT FUNDING

General
“Travel Status” with respect to the Recipient means the Recipient is at least 32 kilometers away from the Recipient’s usual HCTF location, on HCTF business, as per their approved Proposal.

Travel expenses are Eligible Costs when:
• provision for travel expense has been included in the approved Proposal.

The most economic travel arrangements should be used consistent with the time available to conduct the business.

Private Car Transportation
Effective April 1, 2010, an allowance of 50¢ per kilometer for the use of the Recipient’s private vehicle is an Eligible Cost.

Owners are responsible for ensuring they have adequate insurance to cover business use on behalf of HCTF. Recipients should refer to their funding Agreement with HCTF for complete details on insurance requirements.

Meals
Meals provided free to the Recipient acting on HCTF business, are not Eligible Expenses

Accommodations
When private accommodation is used, a maximum of $30.00 per night is considered an Eligible Cost...

 

Travel Expense Guidelines Document
Expense Claim Form