Instructions: SEED Project Proposal

Download PDF version here.

Project Overview

Project Name:
Use a name that concisely identifies the project (species/habitat/location) with 10 words or less.

Amount Requested:
Ensure that this amount matches the total amount identified in the Budget.

Proponent Name:
Identify who is submitting this proposal.
Organization Name:
Provide the name of the proponent’s organization.
Author of Proposal:
If different from proponent submitting proposal.

Project Description:
  • Describe what your project will accomplish in 3 lines or less – this description will be used for news releases and other communications listing successful HCTF projects.
Project Location:
Provide a one-line description that includes distance to the nearest town or other known feature.
UTM Coordinates:
Coordinates will be used to locate HCTF projects on a map.

Project Details

Sections 1-4 should not exceed 2 pages.

1. EXECUTIVE SUMMARY(~500 words or less.)
The executive summary should clearly and concisely summarize the entire proposal. Include 1 or 2 sentences on each of the following:
  • The problem addressed by this proposal;
  • The objectives of this year’s proposed work;
  • The overall project objectives;
  • How objectives will be met (methods);
  • How success will be measured (outcomes);
  • Include the total cost of the project, partnership funds already obtained, and the amount requested in the proposal;
  • Specify how the proposed work will help HCTF meet the goals and objectives of the HCTF Strategic Plan.

2. ISSUE (~250 words or less)
The issue section should briefly:
  • Identify the problem to be addressed, including the urgency /priority (provincially and/or regionally) and the risk if nothing is done;
  • Include a statement of need (why is it necessary to undertake the project);
  • Include facts and stats that support the need for the project;
  • Indicate how the project is linked to larger ecosystem benefits and implications to fish and wildlife populations versus the present situation;
  • Include linkages to any relevant regional management plans;
  • State how the proposal intends to solve the problem;
  • Not describe the project in detail or repeat the executive summary.

3. OBJECTIVES

The objectives should:

  • Specify how the proposed work will help HCTF meet the goals and objectives of the HCTF Strategic Plan;
  • Specify how the Seed Funding will contribute to a full HCTF Project Proposal in future years;
  • Specify and identify operational outcomes;
  • Not be goals, methods or project activities;
  • Be based on the issues statement- clearly identify how the project will help solve the problem or address the issue;
  • Be measurable and be accomplished in a specific time frame; listing both short-term objectives (current fiscal year) and long-term objectives for multi-year projects.

4. BUDGET

Please provide a breakdown of expenses by objective described in Section 3.

5. PROPONENT INFORMATION
Project Leader:
Correspondence including notification of approval status, grant agreement information and other project details will be sent to this individual.
Email Address:
This is where the notification of your project status will be sent to.
Legal Name of Organization:
In the event your application is successful, you will be required to enter into a funding agreement with HCTF (see example conditional grant agreement on our website). The agreement will be made out to this name and mailed to the Legal Address of your organization.
Address of Legal Organization:
This is the address the conditional grant agreement will be mailed to in the event your application is successful.
Additional Proponents:
If applicable, please include name and email.